In the digital world where remote work and online contracts are becoming the norm, HelloSign stands out as one of the most trusted eSignature solutions. It enables individuals and businesses to sign documents electronically, manage agreements, and streamline workflows—all while maintaining legal compliance and data security. Whether you’re a freelancer sending a contract or a large company managing hundreds of agreements, offers tools that make document signing simple, fast, and reliable.
What is HelloSign?
HelloSign (a part of Dropbox Sign) is an electronic signature platform that allows users to sign, send, and manage documents online. It eliminates the need for printing, scanning, and mailing paper documents, helping businesses save time and money.
Developed with ease of use in mind, HelloSign integrates seamlessly with platforms such as Google Drive, Dropbox, Salesforce, and Slack. This makes it ideal for individuals, small businesses, and enterprises looking to digitize their document workflows.
Key Features of HelloSign
- Legally Binding eSignatures
HelloSign complies with ESIGN, UETA, and eIDAS regulations, making all signatures legally valid and enforceable in court. - Custom Branding
Businesses can add logos, taglines, and colors to personalize their signing experience, which enhances professionalism and brand identity. - Document Templates
You can save frequently used documents as templates to speed up repetitive workflows, such as NDAs or contracts. - Team Management Tools
HelloSign allows multiple users under one account, enabling admin control, activity tracking, and access permissions for team members. - Audit Trails
Each document comes with a detailed audit trail, including timestamps and IP addresses to ensure transparency and security. - Integrations
HelloSign integrates with popular apps like:- Dropbox
- Google Workspace
- Microsoft Word
- Salesforce
- HubSpot
- API Access
Developers can use the HelloSign API to embed signing workflows into websites or applications.
Benefits of Using HelloSign
- Speed and Efficiency
What once took days via mail can now be completed in minutes. HelloSign automates sending, signing, and tracking, allowing businesses to close deals faster. - Cost Savings
By reducing the need for paper, ink, postage, and physical storage, HelloSign helps cut costs by up to 80% compared to manual document handling. - Security and Compliance
HelloSign uses bank-level encryption, audit trails, and complies with international privacy laws like GDPR, ensuring your documents stay protected. - Remote Work Ready
In the era of hybrid work, HelloSign provides a convenient solution for teams working across borders. - Eco-Friendly Solution
Digital signatures reduce paper waste, making HelloSign a green alternative for sustainability-conscious businesses.
HelloSign Pricing and Calculation
HelloSign offers several plans based on features and team size. Let’s break down the cost structure and do a sample cost calculation.
Pricing Plans (as of 2025)
| Plan | Monthly (per user) | Annual (per user) | Main Features |
|---|---|---|---|
| Free | $0 | $0 | 3 documents/month, basic eSignatures |
| Essentials | $15 | $180 | Unlimited signatures, templates, mobile signing |
| Standard | $25 | $300 | Team management, branding, integrations |
| Premium | Custom | Custom | API access, SSO, advanced support |
Cost Calculation Example
Let’s assume a small business with 5 team members chooses the Standard Plan.
Monthly cost per user: $25
Total users: 5
Monthly total = $25 × 5 = $125
If billed annually:
Annual total = $300 × 5 = $1,500
Now, if the business were to use HelloSign instead of physical documents, they could calculate their savings as follows:
- Average cost of paper-based signing per document: $5 (printing + scanning + postage)
- Number of documents signed per month: 100
Monthly manual cost = 100 × $5 = $500
Annual manual cost = $500 × 12 = $6,000
Annual HelloSign cost = $1,500
✅ Annual savings = $6,000 – $1,500 = $4,500
That’s a 75% cost reduction by switching to HelloSign!
HelloSign vs Competitors
| Feature | HelloSign | DocuSign | Adobe Sign |
|---|---|---|---|
| Ease of Use | ✅ Very simple | Moderate | Moderate |
| Integrations | ✅ Google, Dropbox | Wide range | Wide range |
| API Access | ✅ Available | ✅ Available | ✅ Available |
| Custom Branding | ✅ Included | ✅ | Limited in basic plans |
| Price | 💰 Affordable | 💰💰 Higher | 💰💰 Higher |
How to Use HelloSign: Step-by-Step
- Create an Account
Go to hellosign.com and sign up using your email or Dropbox account. - Upload Your Document
Upload PDFs, Word files, or templates directly from your device or cloud storage. - Add Signers
Enter email addresses of people who need to sign. - Send for Signature
HelloSign will email the signers a secure link to review and sign. - Track Progress
Monitor who has viewed or signed the document in real time. - Download and Store
Once completed, signed documents are automatically stored and backed up.
HelloSign API for Developers
For tech-savvy businesses, the HelloSign API provides flexibility to integrate signature workflows into custom apps or websites. With REST-based architecture and robust documentation, developers can:
- Embed signing directly into their platforms.
- Automate document creation and delivery.
- Manage templates programmatically.
API access is included in the Premium Plan and is used by companies like Instacart, Samsung, and Twitter.
HelloSign Security Features
- SSL encryption (256-bit)
- Two-factor authentication (2FA)
- Role-based permissions
- Audit trails for every signature
- Data residency compliance for global users
These measures ensure every document is secure, verifiable, and tamper-proof.
(FAQs)
Q1. Is legally valid?
Yes. signatures comply with global eSignature laws like ESIGN (U.S.), UETA, and eIDAS (EU), making them legally binding in most jurisdictions.
Q2. Can I use for free?
Yes. The Free Plan allows you to sign up to 3 documents per month—ideal for individuals or freelancers.
Q3. Does work on mobile?
Absolutely. HelloSign’s responsive design supports signing and managing documents from mobile browsers or the Dropbox Sign app.
Q4. Can I integrate with Google Drive or Dropbox?
Yes. Has native integrations with Google Drive, Dropbox, Slack, and Salesforce, among others.
Q5. How secure is HelloSign?
Uses bank-grade encryption, two-factor authentication, and audit trails to ensure security and document integrity.
Q6. Can I add multiple signers to a single document?
Yes. You can add multiple signers in any order and even set a signing sequence for approval workflows.
Conclusion
is more than just a digital signature tool—it’s a complete document workflow solution that brings efficiency, compliance, and convenience to businesses of all sizes. Its affordable pricing, robust features, and user-friendly design make it one of the top choices in the eSignature market.